in a networked environment is of immense use. It not only backs up all the files at regular intervals, but gives data the utmost security. Unauthorised access to systems is prohibited by the Server
and the centralized storage of data allows people to access it only if they have the right to do so. There are various types of Server, like File Servers
, Mail Servers
, Web Servers
, Telephone or Fax Servers
, Print Servers
and, based on those, different functions are executed. A Server provides the maximum security to any user or file and, without proper authentication, no one can access the data.
The purpose of having a server for your company
You want to invest in a server for your company? Below you will find some information helping you to pin point what is needed.
It's all about asking the right questions. What types of servers exist? Which one to choose depending on your business? The most important aspects are: cost/benefits constraints.
The purpose of having a server in your company?
Key features and benefits of an enterprise server:
- Regularly back up all your files. This limits the risk of lost files, which means lost time and money for your business.
- Securing data, this includes the establishment of a mechanism for identifying users (login and password).
- Centralized system: makes data accessible to all those who should have access, whether employees or customers (outsiders). You can create different levels of access: read or write.
No need to invest in a corporate server if your company has fewer than 5 people. Online tools exist for the lack of functionality of a server. A simple file sharing and printing software may be used in this situation.
The type of network will be mainly based upon your business purposes and the processes of your company. The requirements differ depending on the extent and nature of your business. That's why you first need to hire a professional if you want to install a server in your company.
The capabilities of your server must be fitted to your needs, without taking into account the cost. If the capacity of the server of your company is too low, access to the server and browsing will be slow. Costs and productivity would suffer.
The functionality of an enterprise server
E-mail servers allow you to effectively manage your emails with several options:
- automated response: notify your absence during your holiday or travel
- automatic sorting: title, subject, content...
- webmail: To check your mail from any computer connected to the internet or from your laptop, PDA, Blackberry etc.
The file server allows all your employees to record their data. The contents of the file server are regularly and automatically saved.
Dynamic web server
It allows all your employees or customers to access applications and documents on the server of your company via a simple internet browser. The remote user must first download a peer to peer software, for example Hamachi, to access the server remotely.
Servers usually have all the necessary tools for their security: firewall, antivirus, antispam etc.
The telephony server makes your intra-company communications free. Your external communications can be free or cost effective.
The print server provides access for all your employees to all the printer(s) of the company and includes a tool to manage all the printing purposes.
The fax server allows everyone to send faxes.
What type of connection to use?
Once your server is set up, you have to define what type of connection will link your employees to the server:
- a cable network: tips for small businesses or if you just want to focus more on the security of your network.
- a Wi-Fi network: To learn more about Wi-Fi in a business environment:
Who can help you professionally?
Many companies are specialized in the installation of enterprise servers (small and medium business). Some of the most important are:
A server is an investment: it will cost about $4000 for a company of about 10 people to have a file, mail and Web server. But it may be necessary to improve your business. Feel free to ask some advice from a professional, and compare the different offers and make the right choice to suit your needs.
Original article published by zora3
. Translated by hyts78
. - Latest update by Jeff